Child Safety Policy
Vulnerable Clients / Emergency Management
The purpose of this policy is to ensure that all staff and members of our community understand the various legal and other reporting obligations related to child safety that apply to All-Dai. The specific procedures that are applicable at our company are contained in Appendix A.
This policy applies to all staff members, management, owners and community members. It also applies to all staff and client/s engaged in any training sessions.
All children have the right to protection in their best interests.
All-Dai understands the important role our company plays in protecting children from abuse including:
- Physical abuse
- Sexual abuse (including sexual exploitation)
- Family violence
- Emotional abuse
- Neglect (including medical neglect)
The staff at All-Dai are required by law to comply with various child safety reporting obligations. For detailed information about each obligation.
At All-Dai we also recognise the diversity of the children take account of their individual needs and backgrounds when considering child safety.
1.1 Mandatory Reporting
Owners, registered coaches, registered medical practitioners, nurses and all members of the police force are mandatory reporters under the Children, Youth and Families Act 2005 (Vic).
All mandatory reporters must make a report to the Department of Health and Human Services (DHHS) Child Protection as soon as practicable if, during the course of carrying out their professional roles and responsibilities, they form a belief on reasonable grounds that:
- a child has suffered, or is likely to suffer, significant harm as a result of physical abuse and/ or sexual abuse, and
- the child’s parents have not protected, or are unlikely to protect, the child from harm of that type.
A mandatory reporter who fails to comply with this legal obligation may be committing a criminal offence. It is important for all staff at All-Dai to be aware that they are legally obliged to make a mandatory report on each occasion that they form a reasonable belief that a child is in need of protection and they must make a mandatory report even if the principal does not share their belief that a report is necessary.
1.2 Child in need of protection
Any person can make a report to DHHS Child Protection (131 278 – 24 hour service) if they believe on reasonable grounds that a child is in need of protection.
For more information about making a report to DHHS Child Protection, see the Department’s Policy and Advisory Library: Protecting Children — Reporting and Other Legal Obligations
At All-Dai Pty Ltd we also encourage all staff to make a referral to Child FIRST when they have a significant concern for a child’s wellbeing. For more information about making a referral to Child FIRST.
1.3 Reportable Conduct
There is an allegation of reportable conduct where a person has formed a reasonable belief that there has been:
- a sexual offence (even prior to criminal proceedings commencing), sexual misconduct or physical violence committed against, with or in the presence of a child;
- behaviour causing significant emotional or physical harm to a child;
- significant neglect of a child; or
- misconduct involving any of the above.
Owners of All-Dai must notify the Department’s Employee Conduct Branch of any reportable conduct allegations involving current staff, contractors, volunteers (including parents), allied health staff employees.
If All-Dai staff become aware of reportable conduct by any person in the above positions, they must notify the Owners of All-Dai immediately. For more information about Reportable Conduct see the DHHS https://providers.dhhs.vic.gov.au/making-report-child-protection
1.4 Failure to disclose offence
Reporting child sexual abuse is a community-wide responsibility. All adults (ie persons aged 18 years and over), not just professionals who work with children, have a legal obligation to report to Victoria Police, as soon as practicable, where they form a ‘reasonable belief’ that a sexual offence has been committed by an adult against a child under the age of 16 by another person aged 18 years or over.
Failure to disclose information to Victoria Police (by calling 000 or local police station) as soon as practicable may amount to a criminal offence unless a person has a ‘reasonable excuse’ or exemption from doing so.
“Reasonable belief” is not the same as having proof. A ‘reasonable belief’ is formed if a reasonable person in the same position would have formed the belief on the same grounds.
For example, a ‘reasonable belief’ might be formed when:
- a child states that they have been sexually abused
- a child states that they know someone who has been sexually abused (sometimes the child may be talking about themselves)
- someone who knows a child states that the child has been sexually abused
- professional observations of the child’s behaviour or development lead a mandated professional to form a belief that the child has been sexually abused
- signs of sexual abuse lead to a belief that the child has been sexually abused.
“Reasonable excuse” is defined by law and includes:
- fear for the safety of any person including yourself or the potential victim (but not including the alleged perpetrator or an organisation)
- where the information has already been disclosed, for example, through a mandatory report to DHHS Child Protection.
For more information about this reporting obligation, see the Department’s Policy and Advisory Library: Failure to disclose offence.
1.5 Failure to protect offence
This reporting obligation applies to All-Dai staff in a position of authority. This can include any staff member in a position of authority who becomes aware that an adult associated within our company (such as an employee, contractor, volunteer or visitor) poses a risk of sexual abuse to a child under the age of 16 under their care, authority or supervision, must take all reasonable steps to remove or reduce that risk.
This may include removing the adult (ie persons aged 18 years and over) from working with children pending an investigation and reporting your concerns to Victoria Police.
If an All-Dai staff member is in a position of authority fails to take reasonable steps in these circumstances, this may amount to a criminal offence.
For more information about this reporting obligation, see the Department’s Policy and Advisory Library: Failure to protect offence.
Grooming is a criminal offence under the Crimes Act 1958 (Vic). This offence targets predatory conduct undertaken by an adult to prepare a child, under the age of 16, to engage in sexual activity at a later time. Grooming can include communicating and/or attempting to befriend or establish a relationship or other emotional connection with the child or their parent/carer.
For more information about this offence and reporting obligations see: Protecting Children — Reporting and Other Legal Obligations.
CHILD SAFETY RESPONDING & REPORTING PROCEDURES
- All client/s should feel safe to speak to any staff member to raise any concerns about their safety or any other concerns that they have.
- If a client/s does not know who to approach at All-Dai they should start with the coach, the management or the owners.
Managing disclosures made by client/s
When managing a disclosure you should:
- listen to the client/s and allow them to speak
- stay calm and use a neutral tone with no urgency and where possible use the child’s language and vocabulary (you do not want to frighten the child or interrupt the child)
- be gentle, patient and non-judgmental throughout
- highlight to the student it was important for them to tell you about what has happened
- assure them that they are not to blame for what has occurred
- do not ask leading questions, for example gently ask, “What happened next?” rather than “Why?”
- be patient and allow the child to talk at their own pace and in their own words
- do not pressure the child into telling you more than they want to, they will be asked a lot of questions by other professionals and it is important not to force them to retell what has occurred multiple times
- reassure the child that you believe them and that disclosing the matter was important for them to do
- use verbal facilitators such as, “I see”, restate the child’s previous statement, and use non-suggestive words of encouragement, designed to keep the child talking in an open-ended way (“what happened next?”)
- tell the child in age-appropriate language you are required to report to the relevant authority to help stop the abuse, and explain the role of these authorities if appropriate (for a young child this may be as simple as saying “I will need to talk to people to work out what to do next to help you”).
When managing a disclosure you should AVOID:
- displaying expressions of panic or shock
- asking questions that are investigative and potentially invasive (this may make the child feel uncomfortable and may cause the child to withdraw)
- going over the information repeatedly (you are only gathering information to help you form a belief on reasonable grounds that you need to make a report to the relevant authority)
- making any comments that would lead the child to believe that what has happened is their fault
- making promises to the child about what will occur next or that things will be different given the process can be unpredictable and different for each child depending on their circumstances (instead reassure them that you and others will do your best to help).
Our company will follow the Four Critical Actions for Schools: Responding to Incidents, Disclosures and Suspicions of Child Abuse (Four Critical Actions) when responding to incidents, disclosures and suspicions of child abuse.
All staff at within our company who believe that a child is in need of protection, even if it doesn’t meet the threshold required for mandatory reporting or the staff member is not a mandatory reporter, should in the first instance, speak to Owners at All-Dai or should make the required reports to DHHS Child Protection and/or Victoria Police as necessary.
Contact Kelly Halliwell or Lucas Barker, owners of All-Dai Pty Ltd, by phone on 0409508841 or by email directed to firstname.lastname@example.org. They will be responsible for monitoring overall companies compliance with this procedure.
Nothing in this procedure prevents a staff member or any other person from reporting to the relevant authorities if they form a reasonable belief that a child is at risk of abuse.
Reporting suspicions, disclosures or incidents of child abuse
Responsibilities of all staff
If a staff member reasonably suspects or witnesses an incident of child abuse or receives a disclosure of child abuse, they must:
- If a child is at immediate risk of harm, separate alleged victims and others involved, administer first aid and call 000.
- Speak to staff members, coaches or owners of All-Dai as soon as possible, who will follow the Four Critical Actions.
- If the staff member is a mandatory reporter and reasonably believes that a student has suffered physical and/or sexual abuse from which the child’s parents have not protected the child, they must ensure that a report to DHHS Child Protection or Victoria Police has been made by Kelly Halliwell or Lucas Barker Owners of All-Dai. If the report has not been made by another staff member, the mandatory reporter must make the report.
- If the staff member has formed a ‘reasonable belief’ that a sexual offence has been committed by an adult against a child, they must ensure that a report to Victoria Police has been made by Kelly Halliwell or Lucas Barker Owners of All-Dai. If the report has not been made by another staff member, the staff member must make the report.
In circumstances where a member of the leadership team disagrees that a report needs to be made, but the staff member has formed a ‘reasonable belief’ that the child is in need of protection and/or has been the victim of sexual abuse, the staff member must still contact DHHS Child Protection and/or Victoria Police to make the report.
The owners of All-Dai is responsible for promptly managing the response to an incident, suspicion or disclosure of child abuse, and ensuring that the incident, suspicion or disclosure is taken seriously. The Owners are also responsible for responding appropriately to a child who makes or is affected by an allegation of child abuse.
If the Owners receives a report from a staff member or member of the All-Dai community of a suspicion, disclosure or incident of child abuse, they must:
- Follow the Four Critical Actions as soon as possible, including:
- Responding to an emergency
- Reporting to authorities/referring to services
- Contacting parents/carers and
- Providing ongoing support.
- Make detailed notes of the incident or disclosure, including actions taken using the Responding to Suspected Child Abuse: Template and ensure that those notes are kept and stored securely in locked sharepoint. They are also responsible for ensuring that any staff member who reported the incident, disclosure or suspicion to them also makes and keeps notes of the incident.
- At All-Dai, the Owners will be responsible for ensuring that there is a prompt response to the disclosure and that the child is appropriately supported.
If management or a nominated staff member responsible above is unavailable, Kelly Halliwell or Lucas Barker Owners of All-Dai will take on the role and responsibilities described in this section.
Duty of care and ongoing support for client/s
Fulfilling the requirements in this procedure does not displace or discharge any other obligations that arise if a person reasonably believes that a child is at risk of abuse.
All staff have a duty of care to take reasonable steps to prevent reasonably foreseeable harm to client/s. All staff must ensure that the Owners of All-Dai or other appropriate staff member is aware of any incidents, suspicions or disclosures of child abuse as soon as possible after they occur. This will allow appropriate supports to be put in place for the student affected.
For visitors, volunteers and community members
All community members aged 18 years or over should be aware of their legal obligations – see Failure to disclose offence above, in this Policy.
Any person can make a report to DHHS Child Protection if they believe on reasonable grounds that a child is in need of protection. For contact details see the Four Critical Actions – https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_ChildAbuse.pdf
to the owners so that appropriate steps to support the student can be taken.
This policy will be reviewed every 3 years to ensure that the policy remains up to date, practical and effective.
This policy was last updated on January 2020 and is scheduled for review in January 2022.